Reporting and rules of the Project Committee The main task that was set before the Project Office was to ensure that the report of the Project Committee was concise enough, but at the same time qualitatively reflected the current situation in the entire product portfolio of the company . The following structure of the report was chosen and, accordingly, the plan for considering issues at the Project Committee Monitoring the date of issue of orders to customers Register of concluded contracts.
The status of the project budget execution for the current date Tracking the fulfillment of orders for each of the contracts Product project schedule with a forecast of key milestone finish dates cell phone number list graphical version Deviations and risks as tables and text Register of potential orders contracts for approval This format made it possible not to bloat the report and concentrate only key indicators in it. So each product project literally on two sheets of the A4 report gave the management comprehensive data for making managerial decisions.
A brief commentary by the project leader was foreseen during the meeting, but the information that was given in writing was often sufficient. The Regulations of the Project Committee implied the mandatory presence at the meeting of the General Director, project managers, production director, head of the procurement department and the Project Office. Other participants could be invited upon request, depending on the issues discussed at the meeting.